Accounts Receivable Management

ACCOUNTS RECEIVABLE MANAGEMENT – ALL CUSTOMER TRANSACTIONS AND PAYMENT RUNS ALWAYS IN VIEW

With the accounts receivable management of Novalnet, you or your accounting department always have an overview of all customer transactions and payment processes. As a full-service payment provider, we give you full transparency: All customer data and information, such as successful or rejected transactions, chargebacks or return debit notes, incoming payments, collection payments and much more, are documented by us in real-time and are always available to you.

Advantages

Integrated Accounts Receivable Management for Your Business

For us, integrated accounts receivable management and payment means: Complete integration of the processing of your customer transactions, creation of the invoice via the booking of the receivables and a possible dunning process, right up to collection: accounts receivable management from a single source.

• Integration/connection to your existing merchandise management system
• Extensive export functionalities (* .csv, etc.) and via the API
• Easy processing of bookings for your accounting
• Automation lowers costs, avoids errors and creates freedom
• Real-time monitoring of payment transactions
• Accelerated processing of incoming payments
• Minimization of bad debts
• Automated creation of reminders
• Initiation of further appropriate measures in the event of default in payment

Individual Accounting Account Numbers

You have the option of transferring an individual accounting account number to Novalnet with every single transaction. This means that you can quickly and easily assign this transaction in your accounting. The automatic collection and processing of account statements and settlement files (accounting files with the transactions that have taken place) usually automatically assigns 99.99% of incoming payments. Upon request, we will also take over the assignment for the remaining ambiguous cases.

Automatic Data Transfer

The accounting data can be freely selected e.g. automatically transferred daily, weekly, twice a month or monthly. It can be sent via e-mail, via API, via a callback script, via upload via SFTP or as a download.

Filter/Group Data and Report

The accounting data can be filtered and grouped according to your needs. To name just a few grouping options:

• The entire transaction history with all details (standard)
• Only successful bookings
• Transactions (each separately) grouped by payment type, including subsequent payment types
• Only successful bookings (each separately) grouped by payment type
• And much more

An automatic report can e.g. B. be sent daily, weekly, twice a month or monthly – by e-mail, as a download, upload via SFTP to your server by Novalnet, via the asynchronous callback script / the dealer script API or via an asynchronous API call from Novalnet to the URL you specified.

Thanks to 75 individual fields, the report can be tailored to your individual needs. This gives you full transparency and an overview of accounts, processes, transactions and the billing address, including the account details and credit card tokens of your customers, at all times.

Ultimately, Novalnet’s extensive accounts receivable management system enables you to be very well prepared for accounting, which ultimately saves you time and thus costs.

Functions

Novalnet offers you two methods for debtor management: the detailed and the individual method. With both methods, you can choose between different data formats and transmission paths in your accounting system (e.g. SAP, DATEV, Navision etc.). These include, for example, the formats CSV, XML, SOAP, IDoc or MT940. The system, which is adapted to your dealer needs, eliminates the need for the most cost-intensive manual processes, such as the allocation of incoming payments.

You can set the data formats for the export and the options for transferring the data in your account in the Novalnet admin portal under the menu item “Contract data” and there under the section “Accounts receivable management / Individual report settings for accounting”.

Data Transfer Options

• as an automatic report with the selected data by email
• as a download in the Novalnet Admin Portal
• Upload via SFTP to your server by Novalnet
• via the asynchronous callback script/merchant script API
• via an asynchronous API call from Novalnet to the URL, you specified

Period of Data Transferred

• Every day
• weekly
• twice a month (on the 1st and 16th)
• per month

Data Formats

The file formats CSV, XML, SOAP or MT940 are available.

Options for Filtering/Grouping Data

• all transaction details by default
• only successful bookings
• Transactions (each separately) grouped by payment type, including subsequent payment types
• only successful bookings (each separately) grouped by payment type

Selection of the Details Given in the Report

We offer 75 fields with which you can enrich the details of the report.